Members
- Helias
- Ailbhe
- Lila
- Ivan
- Aesa
- Gwennen
- Nahkthor
- Inez
- Rufus
- Elspeth
- Magnus
Officer Updates
Marshal Updates – Need loaner swords, we have loaner armor, but no swords. Nahkthor to get a quote from Cai on a pair of basic loaner swords to complete our shire’s loaner steel kit.
Social Media Updates – Slow growth on our social pages, but seeing new members. We now have a dedicated Steel Practice group that are public facing to hopefully attract more attention.
Archery – Rufus to follow up with the Conservation Corps about reopening the range for archers.
A&S – No meetup in June due to all of the events. Plan for July, date TBA. Note that Inez has pre-prints available and will be hosting a pre-print party for the new reign soon. In absence of a chatelain, as the previous chatelain, I reached out to the contact list from Ren Fair.
Quartermaster – We had a tote of decorative pottery shift and break in the preparations for Lilies. This will be made available to shire members who would like to salvage any remaining pieces, then removed from our inventory as it is no longer useful to us in its current state.
Event Updates
Lilies – The shire agreed that this was one of the best camp experiences we have ever had at any event. Things ran really smooth. The meal plan worked great, the youth and families were very happy to have a support base to fall back on, and the kingdom breakfast and meals were very well received. The shire agreed we would like to continue this, as it worked really well. About the only things we discussed needing to change, is that we need some dedicated garbage cans for our camp. With as many people as we had, tying them off guy lines was not sustainable. Further, we need a dedicated place for the youth armor to be stored, it frequently became a tripping hazard.
It was brought up that we forgot to vote to approve Magnus hauling the shire tent, equipment and supplies. We discussed it, made plans on it, but this was never formally approved for financial purposes. The group agreed to amend our meeting notes to show that this expense was approved, and reasonable fuel reimbursement would be provided upon submission of fuel receipts and proper paperwork in accordance with the kingdom fuel reimbursement policy.
Financial Meeting
- Magnus
- Helias
- Nahkthor
- Rufus
Meeting Agenda
The financial committee met to discuss the results of the previous two events, as well as to handle reimbursements.
Ren Fair – receipts were received in the amount of $134.79 for the fighter support food. A vote was held, and the committee voted to approve this reimbursement with all in favor, and Helias abstaining as the person submitting the reimbursement. A reimbursement check was issued to Helias for this expense.
Lilies War –
The majority of the breakfast and kingdom dinner food was purchased in bulk at sams club with a two signature check for a total of $725.09. An additional $184.42 was spent on ice to maintain the shire food coolers, chicken for the kingdom dinner, fruit, disposable silverware, and a few other related items that were needed for the Kingdom dinner or shire party.
As previously arranged, the financial committee met again during the war to assess the state of breakfast supplies and approved an additional purchase of eggs, and pancake batter, as we had significantly more traffic than originally anticipated. We decided to ration the bacon to avoid excessive expenses and just refill pancake mix, eggs, milk and additional disposable silverware as we got wiped out at the Lost Moor party. This resulted in an additional expense of $117.20, which was well within the additional $300 that was originally approved. This was paid for by Magnus, he provided the receipts and the committee voted unanimously to reimburse him for this expense.
Though it was initially overlooked the shire voted, and unanimously approved the reimbursement of fuel expenses for the transportation of the shire tent and equipment to the lilies site. Due to the size of the tent and the amount of stuff Lost Moor brought this year to support our camp, this necessitated two trips. Fuel receipts were provided for a total of $106.91. This expense was unanimously approved by the financial committee.
Finally, in our last meeting we approved the purchase of 6 tapestry looms. The receipt for this was submitted, and the reimbursement was approved unanimously. A check was issued in the amount of $150 to Helias as reimbursement.